Finance Officer

Dünya Doktorları Derneği

Dünya Doktorları Derneği (DDD) is a humanitarian, impartial and independent non-governmental organisation based in Turkey, facilitating access to health care to populations affected by armed conflicts, internal violence, natural disasters, disease, famine, poverty or exclusion. It seeks to stimulate and enlist voluntary commitment from medical and health care providers, and those with expertise in other fields.

Dünya Doktorları Derneği (DDD) in Turkey, in collaboration with different partners, is running projects aiming at facilitating access and orienting beneficiaries to primary and secondary level of health care services, providing Mental Health & Psychosocial Support and Physiotherapy & Rehabilitation services to the refugees and migrants in Turkey.

Dünya Doktorları Derneği (DDD) is part of Doctors of the World international network. Please visit www.dunyadoktorlari.org.tr to learn more.

Hierarchical & Functional links

The Finance Officer is a full time position based in Istanbul Coordination office, under the line management of the Finance Manager.

EXPECTED PROFILE

Education & Qualification

·       At University degree in Economics or a related field in Finance

Professional Experience

·       Minimum 3-4 years of experience in finance and accounting, preferably a humanitarian aid organization.

·       Strong skills in financial reporting, including detailed analysis and presentation of financial data, aligned with donor and internal organizational requirements

Personal Qualities Required

• Diplomacy;
• Humanitarian values;
• Critical Thinking;
• Sense of initiative;
• Enthusiasm;
• Strong work ethics and Professionalism;
• Time Management skills;
• Ability to work in an international context and collaborate with international and national experts;
• Ability and flexibility to understand the cultural and political environment;

Languages

• Required: English and Turkish (oral and written)

Main Responsibilities

• Cash Flow Management
• Financial Management
• Reporting
• Other related tasks

RESPONSIBILITIES

Financial Management

• Accurately record and post financial transactions in SAGA.
• Recor-d monthly accruals and provisions.
• Record shared cost allocations.
• Address discrepancies identified during bank reconciliations promptly.
• Liaise with the Legal Accountant to do reconciliation between his/her bookkeeping and DDD bookkeeping.
• Correct erroneous entries in SAGA through appropriate accounting actions.
• Provide accounting and administrative support to the Finance unit.

Cash Flow Management

• For bank payments:
• After receiving the purchase and payments files from accounting manager, prepare the payment by bank transfers (payments to suppliers). At a later stage, take over the financial compliance of the bank payments.
• After receiving the payroll information, prepare the salary payments request and send it to the bank.
• Communicate with the suppliers regarding to invoice payment, when required.
• Follow up on tax & SGK payments with Legal Accountant and prepare the payment by bank transfers.
• Ensure proper documentation is kept according to DDD rules and procedure as well as Turkish regulations.
• Provides substantive support/advice and guidance to other departments regarding financial policies and procedures when needed.
• Liaise with the banks when needed.

Reporting

·       Participate in the production of on-demand situation report (SITREP) by providing relevant data related to your position.

·       Provide a Mission report and/or Handover document at the end of the assignment.

·       Support in the preparation of audits (preparation of books, documentation, etc.);

 Other tasks related to the position

·       Only candidates that are Turkish ID holders and legally able to work in Turkey will be considered

·       Perform other clerical/administrative duties as assigned.

·       Any other related DDD tasks as assigned by supervisor/line manager. Provide a mission report and/or handover document at the end of contract;

Compliance & Ethics
Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values. 

Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği. 

NB: Considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.

Applications will be reviewed on a rolling basis.Please be advised that female candidates are highly encouraged.

Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law. 

How to Apply: 

Please apply with your CV and motivation letter in ENGLISH through our website 

Closure Date: 25.01.2025

Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.