Dünya Doktorları Derneği
Medecins du Monde Turkey (MDM-T) / Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.
Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.
DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.
Please visit www.dunyadoktorlari.org.tr to learn more.
Hierarchical & Functional Links
Based in Istanbul, the Senior Human Resources Officer will be under line management of DDD (Dünya Doktorları Derneği) Human Resources Coordinator.
Status: Fixed-Term Contract
Starting Date: ASAP
EXPECTED PROFILE
Knowledge & Qualification
· Bachelor degree in relevant subject is required
Experience
· Minimum 4-8 years of practical experience in Human Resources within NGOs/INGOs
· Proficient using of Microsoft Office (Word, Excel, Outlook) and/or other software
· Eligible working in İstanbul
· Previous international personal or professional experience would be a plus
Languages
General Qualities Required:
Only candidates that are Turkish ID holders and/or legally able to work in Turkey will be considered
Diplomacy
Humanitarian values
Critical Thinking
Sense of initiative
Enthusiasm
Strong work ethics and Professionalism
Time Management skills
Ability to work in an international context and collaborate with international and national experts
Ability and flexibility to understand the cultural and political environment
MAIN RESPONSIBILITIES
HR Policies and Procedures
Recruitment
Training & Capacity Development
Records Management
Salary Preparation Process
Staff Self-Care
Reporting
Other related tasks
HR Policies and Procedures
· Assists in the development and update of DDD Administrative and HR policies to ensure compliance with the local labour and taxation law
· Assist in ensuring the implementation of DDD policies for the and ensures the general HR
administration procedures are in place
· Ensure that updated DDD code of conduct, conditions on employment, procedure alert abuses, DDD Regulations, HR templates and policies, etc. are updated and posted on the board in the office
· Supports the field bases and coordinators for any Administrative and HR issues;
· Organize and deliver HR information meetings to introduce and explain policies being implemented
· Announce and explain amendments; regulations, policies, or procedures
Recruitment
· Asist the HR Manager and participate in relevant parts of recruitment processes including advertising, screening, longlisting, shortlisting, interviewing, reference checking, hiring and etc
· Build strong collaborative relationships with hiring managers, provide timely and high-quality support throughout the recruitment process
· Organize and lead HR induction meetings to introduce the policies to new comers
· Oversee the other recruitment requirements and efforts with the support of base HR colleagues, work with them to ensure successful onboarding and orientation of new employees in the field and report to the HR Manager
Training and Career Development
· Asist in identifying training and development needs within the organisation by considering immediate and long-term staff requirements through training needs assessment, staff appraisals and regular consultation with line managers
· Assists in implementation and follow up the yearly training plan
· Research new technologies and methodologies in workplace learning e.g. e-learning
Records Management
· Ensures confidentiality of HR information
· Process, verify, and maintain personnel related documentation and other HR files, including staffing/recruitment, training, grievances, performance evaluations, leave management etc.
· Verify payroll data and pay adjustments, and post information onto designated records
· Ensure the distribution and collection of signed payslips each month
· Gather all other personnel records from other departments or employees
· Establish files in the computerized system
Salary Preparation Process
· Preparation of the salary list, sending it to the accountant
· Following up on the payrolls, preparing the salary payment bank file, and sharing it wit the finance department
· Sharing information such as SGK (social security) entries/exits and medical reports with the accountant
Staff Self-Care
· Focal person for Staff-Care policy implementation
· Conduct confidential consultation with relevant staff, when required
· Coordinate with MHPSS section regarding Self-Care activities
Reporting
· Provide reporting on regular activities to the Line-Manager including monthly staff lists, recruitment follow-up report, attendance reports, training plans and etc.
· Contribute to monthly HR reporting done to DDD Management
· Update organisational charts
· Perform any other duties related with his/her positions, as required by line manager
· Provide a mission report and/or handover document at the end of contract
Other tasks related to the position
· Provide assistant to any member of the HR team, if requested
· Participate in internal work meetings
· Report any security related issues to the line manager
· Support operational organisation of field trips and DDD programs
Compliance & Ethics
Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.
NB: Considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.
Applications will be reviewed on a rolling basis.Please be advised that female candidates are highly encouraged
Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.
How to Apply:
Please apply with your CV and motivation letter in ENGLISH through our website
Closure Date: 16.02.2025
Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.
DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.
Please note that only short-listed candidates will be contacted for the first interview.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
General Information
DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade