Dünya Doktorları Derneği
Medecins du Monde Turkey (MDM-T) / Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.
Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.
DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.
Please visit www.dunyadoktorlari.org.tr to learn more.
Hierarchical & Functional links
Based in Syria Office, the Senior HR Officer will be directly supervised by the HR Coordinator and will be supervising the HR & Admin Officers in Syria
EXPECTED PROFILE
Knowledge & Qualification
· Bachelor’s degree in Human Resources Management, Business Administration, or a related field
Experience
· Minimum 3 years of relevant HR experience, preferably within the humanitarian sector.
Languages
· Fluent in Arabic and English; Turkish is desirable.
IT & Equipment
· Proficiency in Microsoft Office programs (Word, Excel, Outlook, PowerPoint) and HR information systems;
Skills and Qualities required:
· Strong organizational and interpersonal skills; ability to maintain confidentiality and handle sensitive information.
RESPONSIBILITIES
3.1 HR Policies and Procedures
· Ensure that all Syria HR staff correctly apply DDD HR policies.
· Supervise and support base HR Officers to ensure compliance and consistency of HR practices.
· Assists in the development and update of DDD Administrative and HR policies to ensure compliance with the local labour and taxation law;
· Assist in ensuring the implementation of DDD policies for the and ensures the general HR administration procedures are in place;
· Ensure that updated DDD code of conduct, conditions on employment, procedure alert abuses, DDD Regulations, HR templates and policies, etc. are updated and posted on the board in the office.
· Supports the field bases and coordinators for any Administrative and HR issues;
· Organize and deliver HR information meetings to introduce and explain policies being implemented;
· Announce and explain amendments; regulations, policies, or procedures.
3.2 Recruitment
· Asist the HR Coordinator and participate in relevant parts of recruitment processes including advertising, screening, longlisting, shortlisting, interviewing, reference checking, hiring and etc.;
· Build strong collaborative relationships with hiring managers, provide timely and high-quality support throughout the recruitment process;
· Organize and lead HR induction meetings to introduce the policies to new comers;
· Oversee the other recruitment requirements and efforts with the support of base HR colleagues, work with them to ensure successful onboarding and orientation of new employees in the field and report to the HR Coordinator.
3.3 Training and Career Development
· Asist in identifying training and development needs within the organisation by considering immediate and long-term staff requirements through training needs assessment, staff appraisals and regular consultation with line managers;
· Assists in implementation and follow up the yearly training plan;
· Research new technologies and methodologies in workplace learning e.g. e-learning;
3.4 Records Management
· Ensures confidentiality of HR information;
· Process, verify, and maintain personnel related documentation and other HR files, including staffing/recruitment, training, grievances, performance evaluations, leave management etc.;
· Verify payroll data and pay adjustments, and post information onto designated records;
· Ensure the distribution and collection of signed payslips each month;
· Gather all other personnel records from other departments or employees;
· Establish files in the computerized system.
3.5 Staff Self-Care
· Focal person for Staff-Care policy implementation;
· Conduct confidential consultation with relevant staff, when required;
· Coordinate with MHPSS section regarding Self-Care activities.
3.6 Reporting
§ Provide reporting on regular activities to the Line-Manager including monthly staff lists, recruitment follow-up report, attendance reports, training plans and etc.
§ Contribute to monthly HR reporting done to DDD Management;
§ Update organisational charts;
§ Perform any other duties related with his/her positions, as required by line manager;
§ Provide a mission report and/or handover document at the end of contract.
3.7 Other tasks related to the position
· Provide assistant to any member of the HR team, if requested;
· Participate in internal work meetings;
· Report any security related issues to the line manager;
· Support operational organisation of field trips and DDD programs;
· Assist in any other tasks related to the position, as required by DDD Management.
Additional General Note
The Senior HR Officer (Supervisor) plays a key leadership role in ensuring coordination, consistency, and compliance across all Syria HR teams, while supporting their professional growth and contributing to effective HR management at mission level.
The duty station of this position may vary depending on the needs of the Syria Mission and the country office structure. The employee may be requested to change duty location accordingly, in line with operational requirements and organizational policies.
Compliance & Ethics
Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.
NB: Considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.
Applications will be reviewed on a rolling basis.Please be advised that female candidates are highly encouraged.
Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.
How to Apply:
Please apply with your CV and motivation letter in ENGLISH through our website
Closure Date: 23.10.2025
Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.
DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.
Please note that only short-listed candidates will be contacted for the first interview.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
General Information
DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.