Dünya Doktorları Derneği
Medicins du Monde Turkey (MDM-T) / Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.
Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.
DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.
Please visit www.dunyadoktorlari.org.tr to learn more.
Hierarchical & Functional links
Based in Idlib head office the Program Coordinator – Syria reports directly to the Country Director. S/he manages directly the Program Team in Syria.
In close collaboration with Syria Country Director, the Programme Coordinator leads program quality efforts for DDD operations in Syria, ensuring effective Monitoring, Evaluation, Accountability and Learning (MEAL), grants management, program development efforts, partnership management and meaningful integration of cross-cutting priorities.
EXPECTED PROFILE
Knowledge & Qualification
· Bachelor’s degree (BA) in a relevant field.
Experience
· At least 7 years of professional experience in program management senior level and Previous international personal or professional experience would be a plus.
Languages
· Required: Arabic and English (oral and written)
· Turkish Language is a plus
IT & Equipment
· Good proficiency with Microsoft package
Skills and Qualities required:
· Diplomatic.
· Flexibility and capacity of adapt to complex and changing contexts.
· Ability to work in an international context and collaborate with international and national experts.
· Familiar with multicultural environment.
Essential Duties
· Supervising the implementation of DDD programs in North West Syria (Idlib and Aleppo or any other location that falls in pipline)
· Ensuring the coordination and standardization of the program between the different hubs
· Providing leadership and support to staff under line-management
· Contributing with program inputs in the production of proposals
· Ensure overall coordination of programmes and support overall coherence and relevance of DDD response in Syria
· Support development and integration of Health, MEAL, Grants, MHPSS and Protection approaches for Syria operations
· Oversee grants management for Syria operations
· Follow up on appropriation of programmatic approaches by Field teams
· Facilitate the coordination within the organisation at programmes and support levels
· Supervise program development and implementation focusing meaningful integration of cross-cutting elements such as community outreach and protection mainstreaming in line with Syria Program Strategy
· Guide qualitative partnership management approach and oversee improvement of quality of activities implemented through implementing partners
· Support coordination efforts, harmonization efforts and exchanges of best practices between field teams
· Work closely with Field staff to ensure DDD Program inside Syria meets quality principles and standards, donor guidelines, and industry best practices
· Provide guidance and work closely with coordination and field staff to ensure quality programming, delivery, and learning initiatives
· Work with Medical, MHPSS and Protection staff to ensure that technical aspects are integrated in a coherent manner into strategic and operational planning and implementation
· Under the management of the Country Director and technical support from the Deputy Programme Director, contribute to operational and strategic planning processes, and ensure that new strategic orientations are taken into consideration and are implemented by the team under supervision
· Facilitate flow of information between technical staff (coordination and field level) and field staff to ensure quality implementation of activities and integration across departments
· Support Field staff, HR Department to set-up trainings ensuring quality and cost effectiveness
· General management for Representation, Programme Coordination, Team Management and Capacity Building, Reporting and Other Related Tasks.
RESPONSIBILITIES
I. Representation(15%)
· Represents the organisation towards donors, partners, authorities and other stakeholders and ensure coordination of field visits (partners, donor, etc.)
· Ensure regular interaction, information sharing, and collaboration with other humanitarian actors (UN agencies, INGOs, local NGOs), and with the organizations with similar programs
· Actively engage in representation activities to increase DDD visibility
· Participate in cluster meetings at national and local level
· Liaise with operational and institutional partners at National Level (INGOs, NGOs, Authorities), upon line manager’s request
· Represent DDD towards INGOs/NGOs for potential new partnerships
· Represent DDD towards donors and other stakeholders
· Support Liaison and Communication department in advocacy and communication operations
· Participate to cluster meetings at national and local level as required.
II. Programme Coordination(35%)
· Design/redefine DDD’s operational strategy in Syria and ensure that new strategic orientations are taken into consideration and are implemented at field level
· Ensure the development of the general strategy within the Syria Coordination team and ensure that teams are clearly directed and supported on the overall operational plan
·Organize coordination meetings to ensure an effective communication and cooperation between all departments
· Act as a link between the organization and its partners ensure that partnership tools and mechanisms are in place
· Ensure DDD intervention is always respectful to DDD mandate, values and internal rules; to local cultural and legal rules and that all team members are committed to the respect of the different DDD’s policies (Code of Conduct, Anti-Abuse Policy, etc.)
· Coordination of different DDD Programs staffs through regular coordination and bilateral meetings
· Contribute to DDD partnership strategy & develop, in collaboration with Field Coordinators & Technical unit, partnership capacity building plans & operational guidelines for project implementation
· Ensure regular feedback at field level on key facts and related decision following analysis of program performance
· Work with the security unit to monitor the evolving humanitarian situation both in-country and at international level and consider strategic and immediate responses in coordination with the line manager.
· Lead the response to emergencies in coordination with direct supervisor.
· Ensure the intervention abide by DDD mandate, values and internal rules, to local cultural and legal rules
· Regular visits to Field Offices
· Ensure the provision of regular feedback at field level on key facts and related decision following analysis of programme performance
III. Team Management & Capacity Building(20%)
· Ensure application and respect of the Internal Regulation by the related staff
· Support and advise DDD Syria team in the implementation of the programs
· Responsible for the well-being of all team members; conduct regular team building activities; monitor and support stress management, including regular documented team meetings for planning and reporting purposes
· Support staff in their management duty: coordination meetings, individual interviews, etc.
· Ensure briefing and follow up of teams, including security and program briefings for new arrivals.
· Participate in the regular evaluations and training planning of the staff. Ensure strict application and respect of the Internal Regulation by staff under line management
· Support and advise team in the implementation of the projects
· Participate in the recruitment of key international and national staff positions
· Concerned and aware of personal and professional evolution of each staff member, and its development within the mission
· Ensure conflict resolution (personal and professional) within team members
· Ensure team briefing and follow up, including security and program briefings for new arrivals
· Supervise HR management aspects for the staff under direct line management: respect of the Internal Regulation, recruitment of key staff positions, adaptation to the organizational chart and contribution to its implementation (job descriptions, etc.), training planning, appraisals, etc.
· Ensure ongoing transfer of skills and knowledge to staff under line management by identifying and addressing capacity development needs and gaps
IV. Reporting(10%)
· Provide regular reporting on activities to the line manager upon his/her solicitation (coordination meeting, workshop meeting, etc.)
· Work with the reporting officer to ensure monthly situation reports (SITREP) are comprehensive and sent in a timely manner
· Support the production of proposals (mainly by defining its content at operations and technical level) and reporting towards donor and authorities, led by Senior M&E Coordinator; Provide regular reporting of activities to the line manager upon his/her solicitation (coordination meeting, workshop meeting, etc.)
· Support production of proposals (mainly by defining its content at operations and technical level) and reporting towards donor and authorities, led by M&E Coordinator
· Provide weekly security updates to the line manager when required
V. Grants Management(10%)
· Collaborate with the Grants department to ensure delivery of proposal and reports as per DDD operational strategy and donors’ requirements
· Facilitating coherent participation and contribution of field and technical departments in donor proposals and reports
· Ensure that programmatic priorities are well integrated and reflected within grants
VI. Other Tasks to the Related Position
· Participates in the team meeting
· Assist in any other tasks related to the position, as required by DDD Management
· Prepare a handover report at the end of the commitment
Compliance & Ethics
Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.
NB: Considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.
Applications will be reviewed on a rolling basis.Please be advised that female candidates are highly encouraged.
Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.
How to Apply:
Please apply with your CV and motivation letter in ENGLISH through our website
Closure Date: 13.12.2025
Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.
DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.
Please note that only short-listed candidates will be contacted for the first interview.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
General Information
DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade